Park PTC Bylaws were most recently revised in February 2016.
Fun Run
PCN / Parent University
PIMA
Student Pictures
On the first Sunday of every month, we will send out a Monthly email that will include general PTC information, a listing of events coming up in the month, and stories about specific activities / events / fundraisers. This will replace the Weekly email that has been sent in the past.
Additionally, we will send out Single Topic emails on an as needed basis. This will entail a 'Save the Date' email approximately 2 weeks in advance of each event and then a 'Reminder' email the day prior to your event. For larger events, we may send an additional 'Reminder', at the discretion of the PTC Co-Presidents. Committee Chairs are responsible for providing the content that they want distributed. PTC Presidents are responsible for approving the content.
In order to promote your fundraisers, events and activities in email, on the PTC website, and on Facebook, we are asking that PTC committees follow these guidelines:
1. Please complete the online Promote Your PTC Event Form by clicking the link. Your information must be sent no later than Sunday of the week prior to the 1st Sunday of the month, as we need time to obtain approvals and post your information on the website as well as include it in the email.
If your event is very early in the month, please be sure to send your information well in advance, to allow us time to send a 'Save the Date' email approximately 2 weeks before your event.
Please respect that those putting out emails and updating the website are also volunteers who may have other deadlines and priorities. The more time they have, the easier it is for them to fulfill your request.
2. All promotional information should contain the following information:
Who: is sponsoring the event and a contact name and phone number
What: the event is for or what the event is
Where: location of event
When: the time (start and end) and date of the event
3. If you have an attachment for your event, such as a Registration Form, Permission Slip, Coupon, etc., please email it to parkptc@102ptc.net.
Thank you in advance for your adherence to these guidelines!
8th Grade President: Directly oversee all chair positions and PTC business; prepare agendas for and run PTC meetings; attend District Roundtable meetings; updates monthly emails to families.
7th Grade President: Assist 8th grade president in attending meetings and overseeing general business of the PTC; attend PTC and District Roundtable meetings; prepare monthly newsletter of PTC activities; responsible for filling open committee positions; oversee fundraising activities.
The 7th Grade President position rotates through the four district elementary schools:
Cossitt: 2016-17 school year; serves as 8th grade president 2017-18
Forest Road: 2017-18 school year; serves as 8th grade president 2018-19
Ogden: 2018-19 school year; serves as 8th grade president 2019-20
Congress Park: 2019-20 school year; serves as 8thgrade president 2020-21
Secretary: Attend all meetings; record and prepare minutes for next meeting; oversees all social activities; handles PTC correspondence.
Treasurer: Attend all meetings, prepare and maintain a budget, keep accurate records of and handle PTC cash flow. Distribute approved money to appropriate chairs; distribute approved reimbursements.
PTC COMMITTEES
Calendar: Coordinate dates between committees and school district, produce calendar, and upload to PTC website. Main responsibilities occur in June, July, and August.
Facebook/Website Coordinator: Work with 8thGrade President to maintain the Park PTC Website; update the Park PTC FaceBook page as needed. Periodic work all year long.
Student Directory: Compile data obtained at registration and mail merge into a directory format; proofread copy; choose cover art. Coordinate printing with local printer and distribute books at the school Main responsibilities occur in the early fall.
Teacher Appreciation: Arrange a Conference Day snack / lunch in November; arrange a treat for students during Student Appreciation Day in December; arrange a snack during spring conference day; arrange a Teacher Appreciation luncheon in the spring; coordinate volunteers to help with purchasing, preparing, and serving food, and cleaning up afterward; plan and support other Teacher Appreciation Week activities and goodies.
Eighth Grade Graduation Party: 8th grade parents plan end of year party (for 8th graders only) on the Friday before graduation; responsible for decorations, food, DJ and chaperones. Main responsibility April – May.
Graduation Reception: For 7th grade parents only. Set-up, serve and clean-up for the 8th grade graduation reception. Serve refreshments to graduates and guests after the ceremony. Main responsibility in May to set up on graduation night.
Graduation Yard Signs: Organize and coordinate the sale of the 8th grade graduating class yard signs. Main responsibilities occur March – May.
Magazine Drive: Organize and coordinate the fall magazine drive; responsible for promotional events, collecting funds and coordinating volunteers. Main responsibility in the fall.
Restaurant Fundraisers: Coordinate Park Jr. High restaurant nights with various restaurants/stores in the area. Schedule 1 night per month during the school year. Responsible for promoting the event by coordinating with the PTC Secretary.
School Supplies: Obtain school supply lists from teachers and coordinate with School Kidz, our supplies vendor. Obtain promotional materials and order information from School Kidz. Promote the program with the assistance of the Facebook / Website Coordinators from Park PTC and the 4 elementary schools. Collect orders; and coordinate distribution of kits to students/classrooms prior to the start of school.
Fun Run: Spring Activity that plans throughout the year. Work with committee chairs from each school in the district to coordinate the District 102 community Fun Run.
Fortnightly (Dance Program): 7th grade parents only needed. Registration forms are collected during registration. Schedule students into sessions and communicate session information to families. Coordinate with dance instructor and volunteers for each dance (chaperones, baking, and cleanup). Main responsibilities occur in the fall.
Friday Night Live (FNL): Responsible for planning 3 Friday Night Lives from November through April, including arranging for chaperones, DJ, snacks, and games/activities. Responsible for promoting the events by coordinating with the Facebook/Website Coordinator.
Halloween Party: Coordinate a party held the Friday before Halloween. Responsible for arranging for decorations, food, DJ, chaperones and cleanup.
Ice Cream Social (Park Fest): Takes place in April or May on the same night as Park Fest; responsible for arranging for ice cream delivery, set up, volunteer servers and cleanup.
Office Aides: Two people are needed each week to volunteer to copy materials / stuff envelopes as needed for Park staff. If enough volunteers, time commitment is once per month.
Student Pictures: Two days during the first week of school: coordinate any paperwork with school office and assist in photos being taken; arrange volunteers for 8th grade pictures taken in March or April.
PIMA Representative: Liaison between the Parent Instrumental Music Association and Park’s PTC. Historically, this position is filled by PIMA unless they are unable to fill it.
Park's 8th Grade Graduation Party will usually be held the Friday before graduation. Invitations to the party will be distributed during Advisory Class in May.
Who is Invited
Dress Code
Arrival / Departure
A steady stream of cars dropping invited guests in front of the school (near auditorium) will be appreciated for traffic management. Parents who want to take photos should drop off their child and then park in the east lot across the street. It is requested that all guests arrive no later than 7:30 PM as the doors will close at that time. For the security of our students, 8th graders MUST stay until 10 pm (unless previously arranged by their parent).
What to Bring
Students must bring their current Park ID to show at the door. Students should avoid bringing personal belongings or valuables. Students will not have access to their lockers and we cannot store or be responsible for lost items. A coat rack will be available for students in case of cold weather.
Volunteer
A SignUpGenius will be sent closer to the date requesting help for the night of the party. Please be on the lookout for this, as we will need many parent volunteers.
Sign up for Fortnightly takes place at Registration each August. There is a fee for Fortnightly. Class sizes are limited and enrollment is on a first come first served basis. Students who are ineligible from athletics / activities will not be permitted to attend.
Students are encouraged to come in costume!
We have a DJ, games, and refreshments.
Bully Prevention
Diversity of Talent
Holocaust Museum
Martin Luther King Jr. Day
Red Ribbon Week